20 Apr

State DOT Overhead Deadline Update: 4/20/20

I hope that you are all staying safe and finding ways to work effectively through the ongoing crisis.

In our newsletter a few weeks ago, I promised to keep you updated on any state DOT overhead submittal deadlines that we become aware of.  We are awaiting an update from AASHTO Audit Subcommittee leadership on this issue, but there are a few states we’ve heard about so far.  I will be following up directly with states and will provide more information as it becomes available.

Currently, the following deadline extensions have been communicated to us:

  • Illinois DOT: six-week extension to August 15 for calendar year firms
  • Wisconsin DOT: one-month extension to July 31 for calendar year firms
  • Michigan DOT: no blanket extension for financial prequalification applications, but has indicated that it is willing to work with any consultants requiring extra time
  • Maryland DOT / SHA: three-month extension to September 30 for calendar year firms

A few states that I’ve talked to recently who have confirmed there is currently no deadline extension in the works include Texas, North Carolina, and Florida.  If you work in multiple states, I would still expect that most of them will not be extending the deadline.

I will post updates on this blog as we learn more so please save this link and check back often for new information. If you find out about any deadline extensions not listed, please email me at dan@aeclarity.com.

Dan Purvine is the President of A/E Clarity Consulting and Training, a firm that specializes in helping A/E firms to navigate the complex rules and regulations applicable to state, federal, and local agency contracts. Dan brings to this role over 14 years of experience in the A/E industry as the Vice President of Finance and Accounting for a large engineering firm. Dan has been providing A/E industry training through A/E Clarity since 2012 and has trained thousands of people in architecture and engineering firms, CPA firms and public agencies. Dan is the former chair of the American Council of Engineering Companies (ACEC) National Audit Subcommittee and continues to work closely with FHWA and AASHTO in his consulting role with ACEC to achieve uniform application of FAR Part 31 and the AASHTO Audit Guide, and to better address the needs of A/E firms nationwide. He has been heavily involved in the development of the AASHTO Audit Guide and the National Compensation Matrix, and works closely with the AASHTO Audit Guide Taskforce to continually improve the Guide as a tool for A/E firms, State DOTs, and CPAs. Dan works closely with state ACEC organizations and many state DOTs on issues related to FAR compliance, audits, and reimbursement of A/E firm costs. A/E Clarity provides training and consulting services and through a related CPA firm, D. L. Purvine, CPA, PLLC, Dan and his team perform overhead audits for clients nationwide. Dan also served as the 2015-16 Chair of the North Carolina Association of CPAs and is a former member of the AICPA Council.